We can expect the number of global email users to reach 4.6 billion by 2025. I mentioned earlier that I stay on top of my emails.What Makes a Great Email App for MacBook? I practice two principles that any productivity guru tells you: inbox zero and touch-it-once. I also apply Getting Things Done (GTD) principles. Inbox zero means you either delete/archive your emails so that your inbox has nothing in it. The touch-it-once method means when you open an email (touch), you have to take action on it. That means working on it if it’s a task for you, delegate it to other people and create a follow-up action, delete/archive it, or defer it in the future. While I love Apple, it’s native apps don’t have the necessary functionalities that power users need. Reason 1: SynchronizationĪs I mentioned, I have at least 10 email accounts. I work pretty much anywhere as long as there’s an internet connection. Whether I’m at home, a cafe, or traveling, I need to be able to access all my stuff. One thing I noticed is that when I set up my iPad, after entering my Apple ID, I still have to manually configure all my mail accounts. If my memory serves me right, a couple of years ago, when you set up a new Apple device and enter your Apple ID, everything syncs, including email accounts. When I setup Spark, I originally created an account on my Mac. I then got a screen saying that I can use my email address to sync all my accounts across my devices. So, when I installed the app on my iPhone and iPad, all I have to do is login my the first email account, then everything just works.įor example, I added in my second and third email on my iPad. After a few seconds, it showed up on my Mac. One thing I didn’t like during the account setup process on the iPhone was whenever I switch apps, the login options reset to the beginning.

It’s a bummer since I use multi-factor authentication (MFA) in all my accounts. So, once I entered my password, I get asked for a passcode. Once I switch apps, memorize the code, and go back to Spark, I have to go through the login process from the start. That’s why I had to add all my other accounts on my laptop since I need to access the Authenticator app on my phone. That aside, when I opened my iPad later that night, after a couple of seconds, all my other accounts are there. There are a ton of cool stuff in Spark Mail but I won’t go over each one of them. I’ll only talk about the stuff that I really love. I stay on top of my emails by making decisions quickly. Depending on what they are, who sent it, the time of the day/week, and many more, I decide on what to do next. Those options are usually to open/read it, delete/archive, tackle it later (defer), or create a task for me to work on it.Īnd that’s where the swipe gestures come in. You send an email today to a client asking for a meeting on Friday. You can add a reminder to your email so that you are reminded about this email if you haven’t received a reply by tomorrow 9 am (Wednesday). If you received a confirmation (or any reply) from your client anytime before your stated reminder, you won’t receive a notification.

This is great as it eliminates one more step in your workflow. It frees up your mind so you can focus on more important things. You send an email and you’re reminded about it automatically on your stated schedule.

You also don’t have to remember about the meeting. It helps you save some mental energy that you can spend on other tasks. The great part about this is you can also customize the options that display here. Whether you want tomorrow to be 8 am, or later today to always be +6 hours from now, etc. You can do that in settings > Scheduling. Then choose which one you’d like to edit. This applies to Snoozes, Reminders, and my favorite feature, Send Later. The Snooze option allows you to remove an email from your inbox (thus achieving inbox zero) even if you haven’t decided on what to do with that particular email yet. You can keep snoozing an email to hide it today and show up next week. Then the week comes and you snooze it again for another week. Just be mindful when you use this option.

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